- STAFF COSTS: salaries for all company employees
- ACTIVITY COSTS: operation costs occuring for events, trips, content needs, marketing, freelancers...
- FIXED COSTS: hardware and software licenses, office space rental, subscriptions, equipement amortization...
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Pre-Pro [8/8] Part 1Budget Management
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Why managing the budget?
First, we need to make sure we don't run out of money before finishing the game.
Also, we need to justify our expenses to our investors and to apply for subsidies.
Last point, we need to understand how much the project costs as we may want to develop a second game.
In a simplified view, there are 3 main types of expenses:
For SpacePlan, Kira and Luke launched the company and plan to develop more games.
So they rented a small office space and acquired equipement. They need to do some basic accounting.
Can you sort (drag & drop) in which category each expense fits?
Build & save the board in less than 20 moves to get a bonus star
Moves: 0
SIMPLIFIED BUDGET CATEGORIES
EXPENSES
Programming
wages
wages
Storage & Cloud services
yearly subscription
yearly subscription
Office space
rental
rental
Design & Art
wages
wages
2D Art assets
library
library
Marketing
launch campaign
launch campaign
Project management
wages
wages
Playtests :
gifts
gifts
Freelance
tester fee
tester fee
Software
licenses
licenses
Business trip
expenses
expenses
3 computers
depreciation
depreciation
STAFF COSTS
ACTIVITY COSTS
FIXED COSTS
Tip: The freelance tester is not a SpacePlan employee. Test fees are an activity cost.
Expenses categories board incomplete. Please iterate.
Congratulations!
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I gathered all our bills and upcoming expenses. Here is what our budget looks like:
| CATEGORY | TYPE | COSTS |
|---|---|---|
| Staff costs | Staff contracts: Prog, Art, PM, Design | TBD |
| Activity costs | 3 Playtests at 70 per session (Proto, FP, Alpha) 1 Business trip & 1 launch event expenses 2D Art assets design concepts: ships & aliens Advertising & Marketning agenc: logo, media campaign Company website: creation & design Freelance tester sessions at 70 per session Lawyer fee: contract & license agreement |
210 400 70 200 200 TBD 800 |
| Fixed costs | Hardware, office, furniture, equipment Software licenses Shared office space rental Website domain & hosting Cloud & online services, back-ups & security Bank services (fees,...) Accounting |
200 200 500 150 250 100 800 |
| TOTAL | TBD |
Now, let's clarify our STAFF & FREELANCE costs.
Thanks to our Production plan, we should be able to get the full picture.
Here is the staff planning for the whole project duration, including our freelance tester sessions.
Our pre-production will last 3 days. That said, nobody will work for 3 full days. We will parallelize work.
Day 1 will focus on Planning. The following 2 days will focus on development.
The whole team will work full time during Production & Closing.
| CONCEPTION | PREPRODUCTION | PRODUCTION | CLOSING | ||
| 2 days | 2 days | 3.5 days | 1.5 days | ||
| PROJECT MANAGER | |||||
| PROGRAMMER | |||||
| ARTIST | |||||
| DESIGNER | |||||
| TEST SESSIONS | 1 | 1 | |||
So, if my math is correct, here is our staffing & freelance budget:
| NEEDS | RATE | BUDGET | |
|---|---|---|---|
| PROJECT MANAGER | 9 days | 100 / day | 900 |
| PROGRAMMER | 9 days | 150 / day | 1,350 |
| ARTIST | 6 days | 150 / day | 900 |
| DESIGNER | 6 days | 100 / day | 600 |
| TESTER | 2 sessions | 70 / session | 140 |
| TOTAL | 3,890 |
Pre-Production / Mission [8/8] Part 1 completed
